Effortless Elegance in Every Celebration
From North Florida to Iconic Destinations
At AM Event Planner, our passionate team of professionals transforms visions into extraordinary moments. With deep expertise rooted in luxury celebrations, we design and deliver elegant milestone events—from grand corporate galas and exclusive social soirées to intimate private gatherings and weddings. Impeccable style, thoughtful execution, and unforgettable experiences define everything we do.
People will forget what you said, people will forget what you did, but people will never forget how you made them feel.
- Maya Angelou
our sErvicEs
DAY-OF COORDINATOR
For those who’ve designed their celebration and want expert stewardship on the big day:
- Pre‑Event Alignment Meeting (4–6 weeks before): We meet to review your full plan—venue logistics, vendor details, timeline, and décor vision—so the day unfolds according to your design.
- Precision Timeline & Layout: We develop a comprehensive event-day schedule and floor plan that ensures seamless transitions and a graceful flow from start to finish.
- Vendor & Décor Supervision: Acting as your on-the-ground coordinator, we oversee vendor arrivals, confirm set-ups, orchestrate placements, and conduct final walkthroughs to guarantee everything reflects your vision.
- Lead Coordinator On-Site (8–10 hours): Our experienced planner, with an assistant if needed, manages real-time execution, guest flow, and any last-minute adjustments so you can focus on the experience.
- Rehearsal and Breakdown Oversight: We supervise your rehearsal, oversee teardown, pack décor items, and ensure nothing gets overlooked when the night ends.
- Crisis Management & Support: Equipped with an emergency kit and deep experience, we proactively address issues behind the scenes, letting you relax and enjoy your event.
PARTIAL EVENT PLANNING COORDINATION
For those seeking hands-on support through critical planning stages & flawless execution on the event day:
- Extended Planning Partnership (3–6 months out): A series of 3–4 immersive strategy sessions where we refine your event vision, solidify the theme, and tailor logistics to your unique goals.
- Vendor Curation & Coordination: We provide thoughtful vendor recommendations, assist in contract negotiations, and manage ongoing communication to optimize timing and expectations.
- Design Collaboration & Floor Planning: Receive styling insights, décor feedback, mood boards, and layout adjustments to shape a polished, cohesive ambiance.
- Comprehensive Coverage: Beyond the Essential Tier, we include a longer on-site presence (up to 12 hours), lead rehearsals, and ensure every detail is delivered beautifully and dismantled efficiently.
- Detailed Logistics Check-In: Attend an additional walkthrough before the event to fine-tune layout and timing with all vendors—no detail overlooked.
- Ongoing Access & Communication: Enjoy unlimited email and phone check-ins as the event nears, with us guiding you through questions and adjustments along the way.
FULL SERVICE EVENT PLANNING & COORDINATION
For clients desiring a fully immersive, start-to-finish luxury event experience:
- Vision & Strategy Foundation (9–12 months ahead): We begin with immersive discovery sessions to define your narrative, refine your event experience goals, and set the aesthetic tone.
- End-to-End Vendor Sourcing & Budget Oversight: From recommending ideal vendors to negotiating contracts, handling payment timelines, and managing the overall budget, we ensure the plan aligns with your ambitions and financial plan.
- Custom Design & Styling Execution: We develop concept mood boards, curate décor elements, coordinate branding or signage, and style the entire environment—from florals and lighting to tablescapes and ambiance.
- Guest Logistics & Concierge Coordination: Full concierge support includes managing guest accommodations, transportation, welcome gifts, bespoke itineraries, and seamless multilingual experiences.
- Full Weekend & Event-Day Management: We oversee the entire event timeline—from pre-event set-up and rehearsal to the finale—leading a professional team that ensures flawless execution during every segment.
- Proactive Crisis Response: Any challenge—logistical, technical, or weather-related—is handled swiftly and discreetly, so you and your guests stay utterly immersed in the moment.
- High-Level Client Care: Enjoy unlimited communication, frequent progress updates, vendor oversight, and a calm, confidence-driven leadership style that positions you as a gracious and relaxed host throughout the process.
PERSONALIZED SERVICE
We pride ourselves on the adaptability of our services to suit your distinct needs. All packages are designed to be flexible, ensuring that whether you need comprehensive planning or just some expert advice, we can adjust our offerings to provide exactly what you require for your special day.
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Let’s bring your vision to life
We’d love to hear your ideas. Fill out the form and tell us a little about your event. Our team will be in touch shortly to start crafting something unforgettable together.